We are seeking a highly organized and proactive Admin Manager to oversee the daily administrative operations of our facade lighting company. The ideal candidate will manage internal processes, support cross-functional teams, handle documentation, maintain asset and stock records, and ensure smooth coordination between departments. This role is critical to ensuring efficient office management and supporting project execution in a dynamic, fast-paced lighting design environment.
Qualifications
Bachelor’s degree in Business Administration, Management, or a related field
3–5 years of experience in administrative or operations management, preferably in the construction, electrical, or lighting industry
Strong organizational and multitasking abilities
Proficient in MS Office Suite (Excel, Word, PowerPoint) and Google Workspace
Excellent written and verbal communication skills
Familiarity with basic accounting, purchasing, and vendor coordination is a plus
Ability to manage internal documentation, logistics, and reporting efficiently
Roles and Responsibilities
Supervise and manage the daily administrative operations of the office
Maintain office supplies, equipment, and ensure cleanliness and safety standards
Manage official documents, records, contracts, and filing systems (both digital & physical)
Coordinate between site teams, management, accounts, marketing, and procurement
Handle uniform, ID card, and asset allocation for employees (technicians, engineers, site supervisors)
Schedule internal and external meetings, maintain calendars, and assist in HR-related coordination
Maintain records of inventory, including lighting components, tools, marketing material, and office supplies
Coordinate with vendors for quotations, purchase orders, and deliveries
Monitor and reorder stock based on project requirements and usage